Posted in Healthcare Software Systems

Clinic Management

Few Questions to Be Answered Before Investing into Clinic Management System

It does not matter whether you are running a beauty salon or restaurant, and it is irrelevant if your clinic is small or you own a multi-speciality hospital, what is important is how you manage your business. Modern businesses are inclined to use modern technology, and clinics or hospitals are not that different. If you are planning to use a well-designed clinic management system, then it is guaranteed that you will gain an added advantage and lead you to get a definitive competitive edge over your competitors. However, before you opt for any such clinic management system, there are certain questions you should ask yourselves.

Questions You Should Ask Yourselves before Selecting a Clinic Management System

  • What is better? A web-based or a desktop-based clinic system

In a web-based clinic management solution you surely have, some advantages compared to desktop solutions, as if…

You can manage your clinic at any time and from anywhere

Data is automatically stored ensuring you will never lose it, relieving you from the additional efforts of backing up data, now and then.

Data is stored at safe and secure location free of any spyware or virus threats

For web-based software, you do not have to indulge in any downloading or installation activities, which usually call for additional problems and software issues.

Updating or customizing desktop-based solutions are a lengthy and critical procedure, whereas web-based solutions is regularly updated and easily customized.

  • What Type of Model is Suitable? A Subscription or One Time Payment Solution

Most of the desktop-based clinic systems are based on onetime payment model and almost all the web-based solutions are on monthly rental or subscription model.

More often, it has been seen that the solutions or software’s available on monthly rental basis offer unmatched features and better commitment towards in excellent customer service.

When one time paid solutions offer worse service as they run from their responsibility of after sales service, solutions based on a monthly rental scheme are devoted to offering only the best and guaranteed results to their clients.

  • What Exit Feature is offered By the System?

One of the important aspects you should look for in a clinic management software is what exit strategy it provides. It is always better to stay away from the products locking your owned data and forbidding you to access it during your requirement. A good clinic management system will allow you to take away your stored data as and when required in a usable format.

  • What Should You Focus? Implementation or Purchasing

Being an impatient shopper; most of us, have a habit of purchasing anything on an impulse. Well! Clinic Management System is not something, which can be purchased on such impulse or with a nod from your sixth sense.

When you want to invest in a good clinic, system then you should ask for a trial package. Implement it, use, it, analyze it and then decide the one that is better for your clinic.  

Sometimes, it is better to carry out due diligence about the product you will be purchasing. Find out about the number of customers using it, reviews, satisfaction level, complaints if any and positive points that you are not aware of.

  • What Should You Prefer? Features or Usability

Often clinic management solutions are marketed based on their features. However, the questions you should ask yourselves is, do you or will you use all those features or are those features necessary in your clinical practice.

It is better to focus on usability and productivity of the product. Check out if the software is easy to use, will it solve all your problems, do it answers all your queries and would it be a good investment to manage your practice efficiently.


Investing in a good clinical management system will turn waiting area of your clinics, into assets from being a liability. Manage your clinic efficiently by keeping your waiting rooms empty and your practice busy with minimum paperwork and by eliminating common human errors. With an efficient and cost effective clinic management system, you can manage your clinic and your practice with relative ease, security, reliability, and flexibility.